Connecting Google Drive

Google Drive is a cloud-based storage service for organizations of all sizes, with a focus on G Suite document (Google Docs, Sheets, Slides, etc) storage and collaboration. The Google Drive connector provided with Workplace Search automatically captures, syncs and indexes the following items:

Configuring the Google Drive connector is the first step prior to connecting the Google Drive service to Workplace Search, and requires that you create an OAuth App from the Google Drive platform.

Step 1. To get started, log in to the Google Developer Console.

Step 2. We must first create a project, add access to the Google Drive API to it. Click Create when prompted:

Figure 41. Connecting Google Drive

If you already have active projects, you can create a new project from the Project Dropdown menu:

Figure 42. Connecting Google Drive

Fill in the project information in a way that best suits your organization.

Step 3. Using the search bar located at the top of the console, navigate to the Google Drive API:

Figure 43. Connecting Google Drive

Step 4. Enable access to the Google Drive API for this project:

Figure 44. Connecting Google Drive

Step 5. You will be prompted to Create Credentials:

Figure 45. Connecting Google Drive

Step 6. Select Google Drive API as the API you are using. You will call it from Web browser to access User data:

Figure 46. Connecting Google Drive

Step 7. Click What credentials do I need?, and select the Set up consent screen option:

Figure 47. Connecting Google Drive

Step 8. Select Internal as User Type.

Step 9. Fill out the information in the OAuth Consent Screen form.

Figure 48. Connecting Google Drive

Step 10. In the Scopes for Google APIs section, we must add two values:

../auth/drive.file
../auth/drive.appdata

Figure 49. Connecting Google Drive

Save the changes.

Step 11. We must now create credentials for the OAuth application. Locate the Credentials menu item in the left sidebar, click Create Credentials and select OAuth Client ID.

Figure 50. Connecting Google Drive

Step 12. Fill out the OAuth form:

http://127.0.0.1:3002

http://localhost:3002/ws/org/sources/google_drive/create
http://localhost:3002/ws/sources/google_drive/create

Figure 51. Connecting Google Drive

Step 13. Upon submission, you will be presented with a Client ID and Client Secret. Keep them handy, as we’ll need them in a moment.

Step 14. From the Workplace Search administrative dashboard’s Sources area, locate Google Drive, click Configure and provide both the Client ID and Client Secret.

Voilà! The Google Drive connector is now configured, and ready to be used to synchronize content. In order to capture data, you must now connect a Google Drive instance with the adequate authentication credentials.

Once the Google Drive connector has been configured, you may connect a Google Drive instance to your organization.

Step 1. Head to your organization’s Workplace Search administrative dashboard, and locate the Sources tab.

Step 2. Click Add a new source.

Step 3. Select Google Drive in the Configured Sources list, and follow the Google Drive authentication flow as presented.

Step 4. Upon the successful authentication flow, you will be redirected to Workplace Search.

Google Drive content will now be captured and will be ready for search gradually as it is synced. Once successfully configured and connected, the Google Drive synchronization automatically occurs every 2 hours.